A board portal is an integrated digital management platform that permits directors and company executives to collaborate, arrange meetings and access resources. As secure repository for Board documents and facilitating effortless collaboration, boards portals can save time by removing the need to go through physical board packs or go through long email threads. Any modifications to documents can be pushed immediately to ensure that the information is always up-to date.
Many portals for board members offer additional features, like the synchronisation of meeting agendas and approval of documents via electronic signature, as well as online voting, which can streamline processes and cut down on paper. To protect the privacy of sensitive information, most portals adhere to strict security standards including password complexity policies as well as multi-factor authentication and encrypted data storage to prevent cyber-attacks.
Most board portals can be accessed from any device that can be connected to the internet including tablets and smartphones. This allows directors who travel but remain active in their board position to remain active by being able to read documents and participate in discussions from anywhere.
Like any other software, it’s important to thoroughly evaluate the level of support offered by the provider of a board portal. This includes the availability and quality of instructional videos and user guides, as well as the capability of the support team to respond to inquiries quickly. Find out the frequency at when the platform is updated to ensure it meets the needs of your company and adheres to best practices for governance.