At board meetings, top leaders meet to discuss and debate the strategic issues that face their organizations. These discussions have an impact on the direction of the company including investor confidence and public opinion. That’s why it’s essential for board directors to maximize the effectiveness and efficiency of their meetings. This article provides suggestions on how to conduct board meetings in a manner that encourages lively and productive discussions.

Begin by welcoming board members and introducing them to one another, particularly when participants are new to the group. This will help to establish an open and collaborative boardroom, encourage participation, and help establish good boardroom etiquette.

This is a way to show respect for the time of other directors and discourages tardiness. This is particularly crucial when a meeting is held online and where balancing time can be a challenge.

Avoid wasting time on perfunctory or routine tasks like committee reports and voting. Instead, limit these activities to 25 percent of the meeting and use the majority of time to discuss strategy and other important topics.

It is important to clearly communicate the method of making find here decisions during the meeting (consensus, voting, or other method). This will ensure that everyone on the board are aware of the process of making decisions and are able to participate in meaningful discussions.

Obtain feedback from members of the board on their level of satisfaction with the way your organization conducts its board meetings. This can be done via informal discussions or by handing out surveys and polling tools. For instance, you can inquire about whether the board’s meeting structure and content allow for robust discussion or ask them to evaluate the various qualities of a meeting using a numbered scale.

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