The management of a company is usually delegated to the board of directors (and this could be set out in your Articles of Association). Even if certain day-today decisions are delegated other departments, it’s crucial that your board stays well-informed and in touch by holding regular board meetings.

You should ensure that your participants have enough time to prepare for a meeting. This can be done by sending the agenda along with any relevant reports out in advance. Give at least a week’s notice so that all members can be able to attend.

The first item on the agenda should be issues to be decided on. This includes all matters that require a decision, but also any discussion points, or not-finished business from previous meetings.

Another important element of the agenda is discussing the performance of the organization. This includes reviewing any significant achievements or milestones as well as identifying areas for improvement and determining future strategies.

The most important thing to remember is that discussions should be focused and productive. In the event of a discussion that is swayed by new topics, ideas could consume time and distract from the primary goals of the meeting. Board members should respect each others’ opinions and not interrupt anyone in the event of a question or an argument to bring up. It is also good etiquette for mobile phones to be silenced and only to be used in emergencies. This will allow everyone to stay alert and attentive.

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